Useful Information

Saxon Hill School Safeguarding Policy

Saxon Hill School recognises its legal duty to work with other agencies in protecting children from “significant harm” and responding to possible child abuse. The framework for such procedures is defined by the relevant circular from the Department of Education and skills and the Staffordshire Area Child Protection Committee.

The staff seeks to adopt an open and accepting attitude toward children and young people as part of their general responsibility for pastoral care. Staff hope that parents and children feel free to talk about any concerns or worries which may affect educational progress and that they will see the school as a safe place if there are any difficulties at home. Children will be taken seriously if they seek help from a member of staff.

All staff must work within the legal and statutory guidelines for child protection. These are found in the DFES Circular 10/95 – Protecting Children from Abuse: the role of the education service and the folder, Child Protection issued by the Education Department of Staffordshire County Council, both of which are available in the school office. We encourage all staff through awareness and training to have a good working knowledge of our Safeguarding policy. All staff will have a working knowledge of the “Every Child Matters” framework and its significance in our setting.


Procedures relating to pupils who may be Children in Need and Children in Need of Protection.

Parents will normally be consulted and their consent obtained before any referral is made to an agency outside the school under local “children in need” procedures. However, staff cannot guarantee to consult parents first, or to keep children’s concerns confidential prior to a referral being made to an appropriate outside agency (eg Social Services).

If staff have significant concerns about any child which they believe may indicate:-

  • Physical abuse or injury
  • Emotional abuse
  • Sexual abuse
  • Persistent or sever neglect
  • Organisational abuse

They are legally and contractually required to pass this information on to an appropriately qualified and designated person. At Saxon Hill School the designated safeguarding officer is the Headteacher, Mr J Thickett.

Staff who observe injuries which appear non accidental or are told anything significant by a child must report their concerns to one of the designated persons for child protection, failure to do so would result in disciplinary procedures being exercised – Jon Thickett, Head Teacher. School staff do not, however, carry out investigative, nor decide whether children have been abused. This is considered a matter for specialist agencies.

Confidential written records of any incidents are kept by the designated safeguarding officer in line with the interagency recording requirements of the Staffordshire Safeguarding Children’s Board. Further information is available on request from the Headteacher.

Safe Recruitment and Training for both Personal, Social and Health Education, and, Sex Education. Students are made aware of who to see regarding any issues/concerns, as well as personal awareness/appropriateness. The PSHE Curriculum Leader has clear links between the school, the Sleepover Club and designated Child Protection persons. Where appropriate, individual teaching is provided and the co-ordinator is aware of any on-going child protection issues and is able to seek advice.

Parents can feel confident that careful procedures are in place to ensure that all staff appointed are suitable to work with children: this includes the procedures for vetting voluntary helpers. All personnel are now subject to a CRB check. Should anyone have a concern regarding a member of staff they should inform the Head immediately, should that member of staff be the Headteacher then the chair of governors should be alerted.

If it is necessary to use physical action to protect a child from injury, to prevent a child from harming others, or if any child is injured accidentally, parents will be informed immediately. The use of any form of corporal punishment or any other degrading treatment is prohibited.

All staff are trained in and have a working knowledge of the relevant internal procedures relating to safeguarding. Staff training is updated every 3 years.



Child protection is important. Where appropriate, the Governors will endeavour to ensure that sufficient resources are made available to enable the necessary tasks to be carried out properly under inter-agency procedures, including attending meetings, staff training etc. The Governing Body will be updated via the Headteacher’s termly report to the Governing Body with regard to child protection issues. The Sleepover Club’s half termly visit with the designated Governor visitor will also help to keep Governors up to date. The Chair of Governors will in turn liaise with the designated person in School. Parents are invited to view policy and procedures.



The school has policies.



Any complaints or allegations about staff behaviour may be made to the Headteacher, or in the case of a complaint against the Headteacher, to the Chair of the Governing Body. All those involved will be entitled to a fair hearing, both children and staff. Complaints which raise child protection issues will be recorded by the school under local inter-agency procedures.

Designated Persons

The designated safeguarding officer at Saxon Hill School is Mr Jon Thickett and the deputy safeguarding officers are the Family Support Worker, Ms Helen Bowers, and the Head of Care, Mrs Kim Thomas.

The nominated officer for child protection with the Local Authority is Julie Stevenson, Head of Social Inclusion. If parents are not satisfied with the school’s response, then they can make representation to her at Pupil and Student Services, Education Office,Tipping Street, Stafford, ST16 2DH

Tel: 01785 223121.

Useful Information for Parents

The school day commences at 9am and finishes at 3.30pm.

Most pupils will be transported too and from school by Staffordshire County Council who are statutarily bound to provide this service. Any queries regarding transport can be directed to them on 01785 278593 or by emailing

The school nurses can be contacted directly on 01543 250402

The Sleepover Club has a direct line for use out of school hours which is 01543 417178


Admission Information

All children who attend the school will have a Statement of Special Educational Needs or be going through a period of assessment in lieu of one. Contact the school directly for further help and advice with admissions.

A copy of our Admissions Arragement can be downloaded here


How to make a complaint

Sometimes things go wrong and any concerns or problems you have  should initially be sent to the class teacher.

Mr Jon Thickett, Headteacher or a member of the leadership team should be available between 8:30am and 4:00pm should you prefer to speak with them. 

Our policy and procedures for making a complaint are detailed in the following document:

Complaints Policy 

It is our aim to resolve any issues as quickly as possible, as we value our relationship with our children and families. Any complaint is treated seriously and will be responded to promptly.


Useful Weblinks

Here are some other sites we feel may be of interest to you. If you have any suggestions for others please let us know. Parent Partnership (Personal Assistants & Direct Payments)


Organisations with which we share data

Saxon Hill School processes personal data about its pupils and is a “data controller” in respect of this for the purposes of the Data Protection Act 1998. It processes this data to:

· support its pupils’ teaching and learning;

· monitor and report on their progress;

· provide appropriate pastoral care, and

· assess how well the school as awhole is doing

This information includes contact details, national curriculum assessment results, attendance information, characteristics such as ethnic group, special educational needs and any relevant medical information.

From time to time the school is required to pass on some of this data to local authorities, the Department for Education (DfE), and to agencies that are prescribed by law, such as Ofsted, the Department of Health (DH), Primary Care Trusts (PCT), All these are data controllers for the information they receive. The data must only be used for specific purposes allowed by law.

The Local Authority (LA) uses information about children for whom it provides services to carry out specific functions for which it is responsible, such as the assessment of any special educational needs the child may have. It also uses the information to derive statistics to inform decisions on (for example) the funding of schools, and to assess the performance of schools and set targets for them. The statistics are used in such a way that individual children cannot be identified from them.

Access to Information Officer, Information Governance Unit, Staffordshire County Council, 1A Bailey Street, Stafford, ST17 4BG.

The Qualifications and Curriculum Development Agency (QCDA) uses information about pupils to administer the national curriculum assessments portfolio throughout Key Stages 1 to 3. This includes both assessments required by statute and those that are optional. The results of these are passed on to DfE to compile statistics on trends and patterns in levels of achievement. The QCDA uses the information to evaluate the effectiveness of the national curriculum and the associated assessment arrangements, and to ensure that these are continually improved.

Data Protection Officer, Qualifications and Curriculum Development Agency, 
53-55 Butts Road, Earlsdon Park, Coventry CV1 3BH

Ofsted uses information about the progress and performance of pupils to help inspectors evaluate the work of schools, to assist schools in their self-evaluation, and as part of Ofsted’s assessment of the effectiveness of education initiatives and policy. Ofsted also uses information about the views of children and young people, to inform children’s services inspections in local authority areas. Inspection reports do not identify individual pupils.

Data Protection Officer, Alexandra House, 33 Kingsway, London WC2B 6SE;

Primary Care Trusts (PCT) use information about pupils for research and statistical purposes, to monitor the performance of local health services and to evaluate and develop them. The statistics are used in such a way that individual pupils cannot be identified from them. Information on the height and weight of individual pupils may however be provided to the child and its parents and this will require the PCTs to maintain details of pupils’ names for this purpose for a period designated by the Department of Health following the weighing and measuring process. PCTs may also provide individual schools and LAs with aggregate information on pupils’ height and weight.


The Department of Health (DH) uses aggregate information (at school year group level) about pupils' height and weight for research and statistical purposes, to inform, influence and improve health policy and to monitor the performance of the health service as a whole. The DH will base performance management discussions with Strategic Health Authorities on aggregate information about pupils attending schools in the PCT areas to help focus local resources. The Department of Health will also provide aggregate PCT level data to the Healthcare Commission for performance assessment of the health service.

Data Protection Officer at Skipton House 80 London Road London SE1 6LH;

The Department for Education (DfE) uses information about pupils for research and statistical purposes, to inform, influence and improve education policy and to monitor the performance of the education service as a whole. The DfE will feed back to LAs and schools information about their pupils for a variety of purposes that will include data checking exercises, use in self-evaluation analyses and where information is missing because it was not passed on by a former school.

The DfE will also provide Ofsted with pupil data for use in school inspection. Where relevant, pupil information may also be shared with post 16 learning institutions to minimise the administrative burden on application for a course and to aid the preparation of learning plans.

Pupil information may be matched with other data sources that the Department holds in order to model and monitor pupils’ educational progression; and to provide comprehensive information back to LAs and learning institutions to support their day to day business. The DfE may also use contact details from these sources to obtain samples for statistical surveys: these surveys may be carried out by research agencies working under contract to the Department and participation in such surveys is usually voluntary. The Department may also match data from these sources to data obtained from statistical surveys.

Pupil data may also be shared with other Government Departments and Agencies (including the Office for National Statistics) for statistical or research purposes only. In all these cases the matching will require that individualised data is used in the processing operation, but that data will not be processed in such a way that it supports measures or decisions relating to particular individuals or identifies individuals in any results. This data sharing will be approved and controlled by the Department’s Chief Statistician.

The DfE may also disclose individual pupil information to independent researchers into the educational achievements of pupils who have a legitimate need for it for their research, but each case will be determined on its merits and subject to the approval of the Department’s Chief Statistician.

Data Protection Officer, DfE, Sanctuary Buildings, Great Smith Street, London, SW1P 3BT


Pupils, as data subjects, have certain rights under the Data Protection Act, including a general right of access to personal data held on them, with parents exercising this right on their behalf if they are too young to do so themselves. If you wish to access the personal data held about you /your child, then please contact the relevant organisation in writing.

For pupils of 13 years and over, the school is legally required to pass on certain information to Connexions services providers on request. Connexions is the government's support service for all young people aged 13 to 19 in England. This information includes the name and address of the pupil and parent, and any further information relevant to the Connexions services’ role. However parents, or the pupils themselves if aged 16 or over, can ask that no information beyond name and address (for pupil and parent) be passed on to Connexions. If as a parent, or as a pupil aged 16 or over, you wish to opt-out and do not want Connexions to receive from the school information beyond name and address, then please contact the school

The LA and DfE may supply to Connexions services providers information which they have about children, but will not pass on any information they have received from the school if parents (or the children themselves if aged 16 or over) have notified the school that Connexions should not receive information beyond name and address.

Correct use of antibiotics campaign - Staffordshire Medicine Management Teams

The Medicine Management teams across Staffordshire are running a campaign on the correct use of antibiotics to go alongside the European awareness day on 18 November 2014.

The leaflet can be found here



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